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File a Ticket with the RCSG

Please note all red boxes are required fields*.

Requestor's Netid followed by (i.e.

Cluster (if applicable):

Vendor name:
Vendor Rep/Contact and phone if available:
Estimated Cost of Meeting:
If possible ask the vendor to fax or email quote/invoice/itemized receipt to 713-348-6099, attn: Alice Butler/Suzanne Martinez

Description of Meeting/Event (to justify to approver and budget office):

Date of Meeting/Event:

Location(In-house or Off-Campus):
List of attendees and their Rice affiliation: (i.e. Jane Doe, faculty, John Smith, SCC etc)

If your request is approved, you will need to:

  • obtain a TV envelope from the Finance Office, Mudd Room 202
  • retain itemized receipts from the meeting, place itemized receipts inside the envelope, and return the envelope to the Finance Office, Mudd Room 202
  • check out a purchase card from the Finance Office two business days before your meeting if you do not have your own card

If you need assistance, please contact Alice Butler at, ext. 4066, or Suzanne Martinez, ext., ext. 3439.

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